Official Liverpool FC Supporters Club (OLSC) of Toronto By‐Laws

(updated on September 1st, 2021) 

 

  1. MISSION

The Official Liverpool FC Supporters Club of Toronto strives to:

  • Bring local fans together through their love of Liverpool FC
  • Protect and enhance the good name of Liverpool FC
  • Organize high-quality services and events for OLSC members
  • Promote, maintain and value the history of Liverpool FC
  • Communicate the views of OLSC members to Liverpool FC
  • Support Liverpool FC Foundation and local charitable causes
  • Support the local community through social action in the name of LFC
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a. The Board of Directors for the Official Liverpool FC Supporters Club of Toronto (to be referred to in these by‐laws herein as OLSC Executive shall be the leadership responsible for enforcing these by‐laws.  They shall operate under the following parameters:

  • Shall consist of a minimum of three (3) individuals to a maxim of five (5) to be elected or re-elected by the membership at the Annual General Meeting (AGM) annually   
  • There is no limit to the time a member may hold an elected position provided that they are re-elected by the membership each year
  • All committee members may serve an unlimited number of consecutive terms.    
  • All persons serving on the Board will have a say in voting matters, but individuals may only cast one vote regardless of how many roles they are serving. 
  • Shall meet at least once every three months to discuss matters pertaining to anything related to OLSC Toronto
  • Shall appoint appropriately qualified individuals to the position of Chairperson for each functional committee: Events, Marketing & Communications, Partnerships & Charities, Membership
  • Shall work with Committee Chairs to identify and vet volunteers from the membership to support each of their respective committees.
  • Shall be fiscally responsible to the membership in terms of operating the OLSC, meeting short- and long-term goals
  • Shall perform its function(s) in an ethical and transparent manner, being responsive to any and all member inquiries and concerns
  • Shall enforce the OLSC Toronto Code of Conduct 

 

b. The Functional Committees of OLSC Toronto: 

  • Shall consist of OLSC Executive appointed Chairpersons and volunteers from the OLSC Toronto membership. 
  • Committee Chairs shall be responsible to create an annual campaign plan and present targets and budget requirements to the OLSC Executive for review and approval within one month of appointment. Further, OLSC Chairs will report on committee progress at least once per month. 
  • All committee members may serve an unlimited number of consecutive terms.
  • Committee Chairpersons do not hold a vote in the OLSC Executive framework. 

 

  1. ELECTED POSITIONS (to be elected each year at the AGM):

a. President – to be elected each year at the AGM 

  • Is the steward of the OLSC Toronto brand and vision, providing the leadership that maintains focus on the organization’s goals, mission and vision. 
  • Ensures that all active members act according to these by‐laws and in accordance with reasonable standards expected of all supporters          
  • Is the main liaison between OLSC Toronto and LFC                                                                                  
  • Stimulates activities within the organization to support the mission of OLSC Toronto 
  • In the event of an even number of Executive members, holds final tie‐breaking vote on any issues that require a committee vote 
  • Is a voting member of the Board of Directors 

b. Vice President – to be elected each year at the AGM 

  • Supports the President in all activities, acts on behalf of the President when the they are not available or cannot perform their duties
  • Is the key liaison between Functional Committee Chairpersons and the Executive 
  • Is the liaison between OLSC Toronto and the home or affiliate pubs
  • Is a voting member of the Board of Directors 

c. Secretary – to be elected each year at the AGM 

  • Organizes and schedules Executive meetings, ensures Committee meeting notes are provided to the Executive
  • Schedules and communicates AGM details
  • Writes meeting agendas and records meeting minutes 
  • Maintains membership records
  • Ensures member feedback, requests, or other communications are fulfilled, including ticket allocation requests/confirmations
  • Keeps all written records and files for OLSC Toronto
  • Is a voting member of the Board of Directors 

d. Director, Member Experience – to be elected each year at the AGM 

  • Creates the member experience strategy across all touchpoints between OLSC Toronto initiatives, members, and our community partners
  • Share that vision with the Functional Committees
  • Oversees the membership onboarding process with the Membership Functional Chairperson and Committee
  • Ensures consistency in a member experience that fulfills the goals, mission, and vision of OLSC Toronto.
  • Is a voting member of the Board of Directors 

e. Treasurer – to be elected each year at the AGM 

  • Establishes a financial plan and budget to support the short- and long-term goals of OLSC Toronto
  • Ensures that all event, activities, and campaigns are managed in a way that facilitates the growth and financial success of the OLSC
  • Maintains all checking account documentation, including checkbooks
  • Maintains all expenditure records
  • Issues receipts to all paying members 
  • Provides the current balance sheet to the secretary at least two weeks prior to the AGM Is a voting member of the Board of Directors 

 

  1. APPOINTED POSITIONS (to be appointed/re-appointed by the Executive each year) 

 

a. Chairperson, Events Committee 

  • Creates and manages all member events, including (but not limited to) holiday parties, member appreciation events, etc. 
  • Successfully leads, manages, and motivates a team of volunteers to complete approved plans
  • Reports on key performance indicators to the executive on a monthly basis.

b. Chairperson, Membership

  • Establishes and manages membership drives to grow the OLSC Toronto membership for members across the Greater Toronto Area
  • Ensures the organization is creating and maintaining a high level of member satisfaction.
  • Successfully leads, manages, and motivates a team of volunteers to complete approved plans.
  • Reports on key performance indicators to the executive on a monthly basis.

c. Chairperson, Marketing & Communications 

  • Creates and manages marketing & communications plan that supports the goals of OLSC Toronto 
  • Supervises the activities of committee members who are responsible for: 
    • Web maintenance
    • Social media marketing 
    • Email marketing 
    • In-pub signage 
    • Blogging
  • Successfully leads, manages, and motivates a team of volunteers to complete approved plan
  • Reports on key performance indicators to the executive on a monthly basis

d. Chairperson, Partnerships & Charities

  • Establishes and manages an acquisition plan to attract and engage partner businesses (retailers, restaurants, manufacturers, etc.) to provide added value to members and membership. 
  • Establishes and liaises with the approved OLSC-supported charity, works with Events and Membership teams to conduct fundraising. 
  • Successfully leads, manages, and motivates a team of volunteers to complete approved plans
  • Reports on key performance indicators to the executive on a monthly basis

 

Changes in Personnel  

  • In the event that an elected or appointed member of OLSC Toronto needs to resign or be removed for any reason, the President shall name their successor until the permanent replacement can be voted on at the next AGM (if required).
  • If the President needs to be replaced, then the current Vice President shall fill that void and name an interim Vice President. 

 

  1. MEMBERSHIP 

Membership runs concurrently with the Liverpool FC season, starting August 1st of each year and ending July 31st of the following year. Memberships purchased during the season will all still expire on the same date. 

Membership fees will be set at the AGM each year. Currently, the price for a general membership is : 

  • If purchased between July 1 and July 30th (for the following season): $20
  • If purchased after Aug 1: $25

In order to become an official member of OLSC Toronto, you must complete the following requirements: 

  • Be in good standing financially with the group.  
  • Be a decent upstanding supporter upholding the values and good name of Liverpool Football Club and abiding by the Code of Conduct.   Members of OLSC Toronto shall treat all supporters of all clubs with respect and courtesy while attending official events or wearing the LFC colors.    
  • Be a decent citizen within the community, obeying local laws and regulations.                                               
  • Any member failing to abide by the above listed rules may be subjected to expulsion from OLSC Toronto with a majority vote of the Board. 

 

  1. ANNUAL GENERAL MEETING 

The Board shall organize and schedule the Annual General Meeting (AGM) to be held in the last 4 weeks of the season.  

The Board shall make public notice of the AGM at least one month in advance and make every effort to schedule this meeting to be held an hour before or after a match. 

An agenda shall be created and posted to the membership via normal communications (i.e. website, social media) to include any issues that may require membership vote.  Any members in good standing with OLSC Toronto that are not able to attend the AGM may submit an “proxy” to the Board, or they may submit in writing a request to proxy their vote to another member that will be attending.   

 

  1. AMENDMENTS 

Any changes to these by‐laws shall be proposed and voted on at the AGM and shall require at a majority vote of the membership.