OLSC Toronto Bylaws

1. MISSION – The Official Liverpool FC Supporters Club of Toronto strives to:

  • Bring local fans together through their love of Liverpool FC
  • Protect and enhance the good name of Liverpool FC
  • Organize high quality services and events for OLSC members
  • Promote, maintain and value the history of Liverpool FC
  • Communicate the views of OLSC members to Liverpool FC
  • Support Liverpool FC Foundation and local charitable causes
  • Support the local community through social action in the name of LFC

2. OLSC Toronto Governance Team

a. The Board of Directors for the Official Liverpool FC Supporters Club of Toronto (to be referred to in these by‐laws herein as OLSC Executive shall be the leadership responsible for enforcing these by‐laws. They shall operate under the following parameters:

    • Shall consist of a minimum of three (3) individuals to a maximum of six (x) to be elected or re-elected by the membership at the Annual General Meeting (AGM) annually
    • There is no limit to the time a member may hold an elected position, provided that they are re-elected by the membership each year
    • All committee members may serve an unlimited number of consecutive terms.
    • All persons serving on the Board will have a say in voting matters, but individuals may only cast one vote regardless of how many roles they are serving.
    • Shall meet at least once every three months to discuss matters pertaining to anything related to OLSC Toronto.
    • Shall appoint appropriately qualified individuals to the position of Chairperson for each functional committee: Events, Marketing & Communications, Partnerships & Charities, Membership.
    • Shall work with Committee Chairs to identify and vet volunteers from the membership to support each of their respective committees.
    • Shall be fiscally responsible to the membership in terms of operating the OLSC, meeting short- and long-term goals.
    • Shall perform its function(s) ethically and transparently, being responsive to any and all member inquiries and concerns.
    • Shall enforce the OLSC Toronto Code of Conduct

b. The Functional Committees of OLSC Toronto:

  • Shall consist of OLSC Executive appointed Chairpersons or volunteers from the OLSC Toronto membership.
  • Committee Chairs shall be responsible for creating an annual campaign plan and presenting targets and budget requirements to the OLSC Executive for review and approval within one month of appointment. Further, OLSC Chairs will report on committee progress at least once per month.
  • All committee members may serve an unlimited number of consecutive terms.
  • Committee Chairpersons do not hold a vote in the OLSC Executive framework

3. Elected Positions (to be elected each year at the AGM)

In general, all members of the Board of Directors are expected to uphold the OLSC Toronto Bylaws as outlined within. Members of the Executive are stewards of the brand and must uphold the Member Code of Conduct among their peers as well as within the broader membership.

a. President – to be elected each year at the AGM

  • Is the steward of the OLSC Toronto brand and vision, providing the leadership that maintains focus on the organization’s goals, mission and vision.
  • Ensures that all active members act according to these by‐laws and in accordance with reasonable standards expected of all supporters
  • Is the main liaison between OLSC Toronto and LFC
  • Stimulates activities within the organization to support the mission of OLSC Toronto
  • In the event of an even number of Executive members, the President holds final tie‐breaking vote on any issues that require a committee vote
  • Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required

b. Vice President – to be elected each year at the AGM

  • Supports the President in all activities, acts on behalf of the President when they are not available or cannot perform their duties
  • Is the key liaison between the Functional Committee Chairpersons, volunteers, and the Executive Committee
  • Is the liaison between OLSC Toronto and the home or affiliate pubs
  • Responsible for the management of relationships with Partners for member benefits/discounts
  • Responsible for the management of special events such as CRIMBO, Kids CRIMBO, or others, as directed by the Board
  • Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required.

c. Secretary – to be elected each year at the AGM

  • Organizes and schedules Executive meetings, ensures Committee meeting notes are provided to the Executive
  • Schedules and communicates AGM details
  • Writes meeting agendas and records meeting minutes
  • Maintains membership records
  • Ensures member feedback, requests, or other communications are fulfilled, including ticket allocation requests/confirmations
  • Keeps all written records and files for OLSC Toronto
  • Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required.

d. Director, Member Relations – to be elected each year at the AGM

  • Creates the member experience strategy across all touchpoints between OLSC Toronto initiatives, members, and our community partners – from web to digital to in-pub experiences
  • Share that vision with the Functional Committees and volunteers
  • Responsible for the administration of OLSC Membership Benefit: Anfield Ticket Allocations
  • Oversees the membership onboarding process with the Membership Functional Chairperson and Committee
  • Ensures consistency in a member experience that fulfills the goals, mission, and vision of OLSC Toronto
  • Responsible for the management of member benefits, as acquired
  • Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required.

e. Treasurer – to be elected each year at the AGM

  • Establishes a financial plan and budget to support the short- and long-term goals of OLSC Toronto
  • Ensures that all event, activities, and campaigns are managed in a way that facilitates the growth and financial success of the OLSC
  • Maintains all checking account documentation, including checkbooks
  • Maintains all expenditure records
  • Issues receipts to all paying members
  • Provides the current balance sheet to the secretary at least two weeks before the AGM Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required.

f. Director, Marketing & Communications

  • Establishes the OLSC Toronto brand each season, ensuring it remains within the guidelines set by Liverpool FC.
  • Responsible for direct ot member communications: In-pub signage, email, social media
  • Responsible for managing or coordinating community assets, e.g., photography, videos
  • Develops a marketing plan for the year, across print and digital media, that supports the goals of the supporters club.
  • Coordinates with the Executive and volunteers to ensure all our events, membership, and other value-added programming are effectively communicated to the wider community.
  • Creates digital or print assets, ensuring that OLSC Toronto remains.
  • Is a voting member of the Board of Directors
  • Attends weekly meetings with other Executives as required.

4. Appointed Positions (as/if needed by the Board, to be appointed/re-appointed by the Executive each year)

a. Chairperson, Events Committee

Creates and manages all member events, including (but not limited to) holiday parties, member appreciation events, etc.
Successfully leads, manages, and motivates a team of volunteers to complete approved plans
Reports on key performance indicators to the executive on a monthly basis.

b. Chairperson, Membership

Establishes and manages membership drives to grow the OLSC Toronto membership for members across the Greater Toronto Area
Ensures the organization is creating and maintaining a high level of member satisfaction.
Successfully leads, manages, and motivates a team of volunteers to complete approved plans.
Reports on key performance indicators to the executive on a monthly basis.

c. Chairperson, Partnerships & Charities

Establishes and manages an acquisition plan to attract and engage partner businesses (retailers, restaurants, manufacturers, etc.) to provide added value to members and membership.
Establishes and liaises with the approved OLSC-supported charity, works with Events and Membership teams to conduct fundraising.
Successfully leads, manages, and motivates a team of volunteers to complete approved plans
Reports on key performance indicators to the executive on a monthly basis

Changes in Personnel

In the event that an elected or appointed member of OLSC Toronto needs to resign or be removed for any reason, the President shall name their successor until the permanent replacement can be voted on at the next AGM (if required).
If the President needs to be replaced, then the current Vice President shall fill that void and name an interim Vice President.

4. MEMBERSHIP

Membership runs concurrently with the Liverpool FC season, starting August 1st of each year and ending July 31st of the following year. Memberships purchased during the season will all still expire on the same date.

Membership fees will be set at the AGM each year. Currently, the price for a general membership is :

If purchased between July 1 and July 30th (for the following season): $20
If purchased after Aug 1: $25

Two additional levels of Memberships are available in the club: General Membership and Kid Membership. Each is available at no cost and the associated benefits or access is to be determined by the Board of Directors each year.

In order to become an official member of OLSC Toronto, you must complete the following requirements:

Be in good standing financially with the group.
Be a decent upstanding supporter upholding the values and good name of Liverpool Football Club and abiding by the Code of Conduct. Members of OLSC Toronto shall treat all supporters of all clubs with respect and courtesy while attending official events or wearing the LFC colors.
Be a decent citizen within the community, obeying local laws and regulations.
Any member failing to abide by the above listed rules may be subjected to expulsion from OLSC Toronto with a majority vote of the Board.

5. ANNUAL GENERAL MEETING

The Board shall organize and schedule the Annual General Meeting (AGM) to be held in the last 4 weeks of the season.

The Board shall make public notice of the AGM at least one month in advance and make every effort to schedule this meeting to be held an hour before or after a match.

An agenda shall be created and posted to the membership via normal communications (i.e. website, social media) to include any issues that may require membership vote. Any members in good standing with OLSC Toronto that are not able to attend the AGM may submit an “proxy” to the Board, or they may submit in writing a request to proxy their vote to another member that will be attending.

6. AMENDMENTS

Any changes to these by‐laws shall be proposed and voted on at the AGM and shall require at least a two‐thirds majority vote of the membership.